Job Description

Location:

EAC (Education and Administration Center)

Recruiting Start Date:

09/16/2020

Estimated Start Date:

09/28/2020

The Absence and Leaves Specialist is primarily responsible for the operations and coordination for all schools and departments of staff absences and leaves arising from routine and special circumstances, including but not limited to, short term absences, Family Medical Leave Act (FMLA) leaves and non-FMLA leaves, regular leave concerns and declared health emergencies including novel diseases such as COVID-19 or other emergent situations; in coordination with other district offices, directly determines for affected staff the health protection precautions in declared public health emergencies including symptom identification, evaluation, quarantine, and isolation; provides written and verbal absence and leave information to staff; develops, recommends, and implements approved technical, organizational, and procedural protocols for the management of absences and leaves, both current and emerging; researches, develops, and recommends leading practices with evolving and novel absence and leave types; assists staff in leave determinations in partnership with the Human Resources Technician for Leaves and in consultation with the Director for Human Resources as needed.

This is an exempt, one to two year appointment with the possibility of extension, regularly requiring work engagement outside of standard work hours and days as the focus of the position will initially be on the management of the district’s emerging and recurring COVID-19 preparedness and response.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

  • Reports consistently for work as scheduled

  • Performs other duties as assigned

  • Attains proficient or higher evaluations on established Performance Standards

  • Anticipates, researches, and designs recommendations for new or changing legal and emergency absences and leaves, creating, or updating standard operating procedures

  • Coordinates routinely with applicable county, state, and federal health and regulatory agencies as well as district locations and departments

  • Creates and maintains strategies and technical solutions and associated data regarding absences and leaves tracking and reporting

  • Demonstrates care, compassion, sensitivity, discernment, and emotional intelligence in working with staff navigating absence and leave events

  • Demonstrates knowledge of and experience in a public health setting for implementing culturally responsive and informed practices and policies

  • Demonstrates teamwork while working with district department and office staff to ensure absence and leave review, development, and implementation

  • Ensures clear and consistent internal coordination among the various district departments and offices

  • Ensures organization-wide compliance with local, state, and national practices, policies, procedures and laws

  • Maintains confidentiality of staff information, specifically related to health and personal information

  • Maintains excellent, front-facing customer service to staff throughout the absence and leave processes

  • Participates and proactively engages in preparedness coordination meetings and working groups

  • Performs a variety of record keeping and reporting functions for internal district needs and external regulatory agencies including departments of health

  • Prepares and issues communications to staff for absence and leave events

  • Provides back-up to other Human Resources staff (e.g., compensation, guest staff, classified hiring, etc.)

  • Reacts quickly to crises and emerging situations to develop and implement appropriate responses

  • Recommends new procedures and modifications to existing practices to ensure a smooth and effective operation

  • Supports the Human Resources Technician for Leaves with staff questions about absences and leaves, specifically regarding changing or emerging absence and leave types

  • Trains applicable staff on various aspects of preparedness and responses

Knowledge, Skills, and Abilities

  • Ability to adapt to changing technologies and to learn functionality of new equipment and systems

  • Ability to communicate effectively verbally and in writing

  • Ability to compile and create statistical and other reports

  • Ability to create training materials, related documentation, and to train others

  • Ability to create, access, input, retrieve, and manipulate information in various software systems, including databases and spreadsheets

  • Ability to effectively communicate, both orally and in writing to individuals as well as the entire staff workforce

  • Ability to establish and maintain accurate record keeping, document management, and filing systems

  • Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, the general public, and health and regulatory agencies

  • Ability to follow oral and written instructions

  • Ability to greet and interact with the public in a courteous and professional manner

  • Ability to maintain confidentiality

  • Ability to maintain exemplary customer service

  • Ability to operate standard office equipment, performing a wide range of supportive tasks

  • Ability to perform routine office management skills independently

  • Ability to research and resolve complex issues in regular and emergency contexts

  • Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities

  • Ability to work effectively with other departments, district staff, and health care providers and ensure medical documentation is accurate and complete

  • Ability to work effectively with other departments, other staff, carriers/administrators and the general public

  • Ability to work independently without direct supervision

  • Commitment to the education of students as a primary responsibility

  • Computer proficiency including office productivity applications

  • Considerable knowledge of policies, procedures, and overall district functions

  • Demonstrated ability to manage simultaneous demands and set clear priorities

  • Demonstrated ability to work well with others in a team environment

  • Demonstrated experience with software to include office and enterprise applications

  • Demonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness

  • Detail-oriented

  • Energetic, creative, innovative, flexible

  • Excellent cooperative, collaborative, and problem-solving skills

  • Interact efficiently with other departments and locations to resolve issues and document solutions

  • Strong organizational, interpersonal, written, listening, and verbal communication skills

  • Thorough knowledge of federal, state and local legislation related to absences and leaves, including the Family Medical Leave Act

  • Willingness to participate in ongoing training as required

Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.

Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions.

  • Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties

  • Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices

  • Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils

Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.

Required Qualifications:

  • Bachelor’s degree in public health, public administration, or related field. Related education and/or experience will be considered.

Preferred Qualifications:

  • Experience with absence and leave laws and policies in the public sector highly desired

  • Experience with Workday HCM time off, absence, and leaves

Minimum Compensation:

$58,600.00

Scheduled Weekly Hours:

40

Hours per Day:

8.0 hour(s) per day

Number of Days per Year:

230 days M-F

Benefits Eligibility:

Full-time - Regular

FLSA Status:

United States of America (Exempt)

How to Apply:
New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format:

  • A letter of application which states why you feel you are qualified for this position, and your background and experience relating to this position
  • A current resume
  • Three current letters of recommendation (i.e., less than one year old)
  • Complete undergraduate and graduate transcripts (in color, readable, and reflecting official status where applicable)


Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting.

Hiring Manager Email:

michael.arsenault@asd20.org

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online