Building Fund Project Manager (IT Specific)

Location:

EAC (Education and Administration Center)

Recruiting Start Date:

05/03/2022

Estimated Start Date:

06/01/2022

This position is temporary. Once the district Building Fund projects have been completed, the position will be inactivated. It is currently anticipated that Building Fund projects will be completed by December 31, 2023.

Under the direction of the Executive Director for Building Fund or designee, the incumbent is responsible for simultaneously managing the IT related bond projects, which include Workday project management, Document Scanning project management for Academy District 20 departments, and acquisition of upgraded infrastructure equipment. The incumbent will establish a baseline project plan (tasks/activities, schedule, cost, milestones, implementation & deployment), execute against that plan, and manage unplanned deviations that impact the plan. This position will assist the Executive Director and appropriate district stakeholders to ensure that projects are completed on time, within budget and in compliance with contractually defined scopes and district quality standards, while working around academic schedules; ensures least impact on student learning; ensures all work conforms to Federal, State, County, and City regulations to include Americans with Disabilities Act, and Environmental Protection Agency requirements.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

• Reports consistently for work as scheduled

• Performs other duties as assigned

• Attains proficient or higher evaluations on established Performance Standards

• Assists in the planning, coordinating, and packaging of goods and services to maximize volume pricing whenever possible

• Assists the district with the development of sustainability goals, objectives and initiatives

• Conducts project conferences and participates in weekly project meetings with contractors, vendors and IT staff, as necessary

• Coordinates project activities and schedules work as needed, with affected departments / sites

• Develops project scope, determines appropriate method for accomplishment, and prepares project request packages for approval

• Develops Request for Proposals (RFP), Request for Qualifications (RFQ), and Request for Information (RFI) as a technical expert

• Ensures that IT project planning and dependencies are accounted for and tracked

• Establishes cost estimating relationships with contracted consultants, historical costs, estimating manuals, and contractor bids and proposals

• Establishes procedures, techniques, and reports for monitoring budget cost controls

• Experience working closely with IT Technical Services teams, IT development teams, CIO and vendor technical teams 

• Knowledge and understanding of document indexing

• Knowledge and understanding of SharePoint library structure

• Knowledge and understanding of the State of Colorado Archive Manual and retention requirements

• Knowledge of IT Services including database services and application development life cycle

• Manages and administers contracts to include review and approval of contractor and consultant payment applications, change orders and requests for substitution

• Manages multiple projects simultaneously, as assigned

• Manages project budget and resources to ensure projects are completed on time and within budget

• Measures resources consumed, project status and milestones, and for comparing actual activity / measurements to project projections

• Monitors the performance of external contractors and suppliers and evaluates at the conclusion of the project

• Oversees and maintains up-to-date manuals and process documents as needed

• Oversees contract close-out activities

Knowledge, Skills, and Abilities

• Ability to collaborate with colleagues in a professional manner

• Ability to establish and maintain effective working relationships with school and district personnel and members of the public

• Ability to interpret and evaluate obscure/vague information in the development of new solutions for complex technical problems

• Ability to meet physical demands

• Ability to think and organize sequentially

• Ability to work independently without direct supervision

• Ability to work to resolve conflicts in an atmosphere of mutual respect

• Ability to work with multiple vendors on project implementation and software integration tasks

• Strong organizational, interpersonal, written, listening, and verbal communication skills

• Thorough knowledge of current information technology systems, infrastructures, and technologies

Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.

• The noise level in the work environment may alternate among quiet, moderate, and loud.

• The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.

• The incumbent is required to work normal school/work hours and/or days.

• The incumbent may be required to work extended school/work hours and/or days as directed.

Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions.

• Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties

• Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices

• Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils

Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, and use interpersonal skills.

Required Qualifications:

• Bachelor's (Baccalaureate) degree (e.g., B.A., A.B., B.S.) in Information Technology

• 3 Years Experience in Bidding and Contract Negotiation

• 3-5 Years Experience in Budget Management

• 3-5 Years Experience in Information Technology Project Management

• Colorado Driver's License - Department of Revenue - Division of Motor Vehicles

Preferred Qualifications:

• Master's degree (e.g., M.A., M.S., M.Eng, M.Ed, M.S.W., M.B.A., M.L.S.) in Information Technology

• Project Management Professional - Project Management Institute

Compensation Range:

$65,600-$75,600

(Based on job relevant experience at 100% FTE)

Scheduled Weekly Hours:

40

Hours per Day:

8.0 hour(s) per day

Number of Days per Year:

230 days M-F

Full-time - Regular

FLSA Status:

United States of America (Exempt)

kris.garnhart@asd20.org