Building Fund Project Manager (IT Specific)
Location:EAC (Education and Administration Center)
Recruiting Start Date:05/03/2022
Estimated Start Date:06/01/2022
This position is temporary. Once the district Building Fund projects have been completed, the position will be inactivated. It is currently anticipated that Building Fund projects will be completed by December 31, 2023.
Under the direction of the Executive Director for Building Fund or designee, the incumbent is responsible for simultaneously managing the IT related bond projects, which include Workday project management, Document Scanning project management for Academy District 20 departments, and acquisition of upgraded infrastructure equipment. The incumbent will establish a baseline project plan (tasks/activities, schedule, cost, milestones, implementation & deployment), execute against that plan, and manage unplanned deviations that impact the plan. This position will assist the Executive Director and appropriate district stakeholders to ensure that projects are completed on time, within budget and in compliance with contractually defined scopes and district quality standards, while working around academic schedules; ensures least impact on student learning; ensures all work conforms to Federal, State, County, and City regulations to include Americans with Disabilities Act, and Environmental Protection Agency requirements.
The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.
Reports consistently for work as scheduled
Performs other duties as assigned
Attains proficient or higher evaluations on established Performance Standards
Assists in the planning, coordinating, and packaging of goods and services to maximize volume pricing whenever possible
Assists the district with the development of sustainability goals, objectives and initiatives
Conducts project conferences and participates in weekly project meetings with contractors, vendors and IT staff, as necessary
Coordinates project activities and schedules work as needed, with affected departments / sites
Develops project scope, determines appropriate method for accomplishment, and prepares project request packages for approval
Develops Request for Proposals (RFP), Request for Qualifications (RFQ), and Request for Information (RFI) as a technical expert
Ensures that IT project planning and dependencies are accounted for and tracked
Establishes cost estimating relationships with contracted consultants, historical costs, estimating manuals, and contractor bids and proposals
Establishes procedures, techniques, and reports for monitoring budget cost controls
Experience working closely with IT Technical Services teams, IT development teams, CIO and vendor technical teams
Knowledge and understanding of document indexing
Knowledge and understanding of SharePoint library structure
Knowledge and understanding of the State of Colorado Archive Manual and retention requirements
Knowledge of IT Services including database services and application development life cycle
Manages and administers contracts to include review and approval of contractor and consultant payment applications, change orders and requests for substitution
Manages multiple projects simultaneously, as assigned
Manages project budget and resources to ensure projects are completed on time and within budget
Measures resources consumed, project status and milestones, and for comparing actual activity / measurements to project projections
Monitors the performance of external contractors and suppliers and evaluates at the conclusion of the project
Oversees and maintains up-to-date manuals and process documents as needed
Oversees contract close-out activities
Knowledge, Skills, and Abilities
Ability to collaborate with colleagues in a professional manner
Ability to establish and maintain effective working relationships with school and district personnel and members of the public
Ability to interpret and evaluate obscure/vague information in the development of new solutions for complex technical problems
Ability to meet physical demands
Ability to think and organize sequentially
Ability to work independently without direct supervision
Ability to work to resolve conflicts in an atmosphere of mutual respect
Ability to work with multiple vendors on project implementation and software integration tasks
Strong organizational, interpersonal, written, listening, and verbal communication skills
Thorough knowledge of current information technology systems, infrastructures, and technologies
Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.
The noise level in the work environment may alternate among quiet, moderate, and loud.
The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.
The incumbent is required to work normal school/work hours and/or days.
The incumbent may be required to work extended school/work hours and/or days as directed.
Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions.
Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties
Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices
Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils
Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, and use interpersonal skills.
Bachelor's (Baccalaureate) degree (e.g., B.A., A.B., B.S.) in Information Technology
3 Years Experience in Bidding and Contract Negotiation
3-5 Years Experience in Budget Management
3-5 Years Experience in Information Technology Project Management
Colorado Driver's License - Department of Revenue - Division of Motor Vehicles
Master's degree (e.g., M.A., M.S., M.Eng, M.Ed, M.S.W., M.B.A., M.L.S.) in Information Technology
Project Management Professional - Project Management Institute
(Based on job relevant experience at 100% FTE)
Scheduled Weekly Hours:40
Hours per Day:8.0 hour(s) per day
Number of Days per Year:230 days M-F
FLSA Status:United States of America (Exempt)
How to Apply:
New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format:
- A letter of application which states why you feel you are qualified for this position, and your background and experience relating to this position
- A current resume
- Three current letters of recommendation (i.e., less than one year old)
- Complete undergraduate and graduate transcripts (in color, readable, and reflecting official status where applicable)
Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting.
Hiring Manager Email: