Central Administration Bookkeeper (IT)
Location:EAC (Education and Administration Center)
Recruiting Start Date:03/22/2022
Estimated Start Date:04/04/2022
Performs bookkeeping/finance duties in support of all schools of the district through the Information Technology Department for device fees, fines, and repairs.
The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.
- Reports consistently for work as scheduled
- Performs other duties as assigned
- Attains proficient or higher evaluations on established Performance Standards
- Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate; greets visitors to building courteously, determines their needs, and provides information or directions
- Assists department head with maintenance of departmental budget and contracts
- Assists in the daily activities of the general ledger accounting, including but not limited to, preparing and inputting journal entries, and budget transfers
- Coordinates accounting and purchasing processes with each of the schools
- Creates purchase requisitions for multiple departments
- Develops and implements office procedures and methods to ensure the efficiency of operations
- Ensures purchase requisitions comply with approved technology expenditures and costs are distributed to proper accounts
- Maintains office filing systems
- Processes Help Desk tickets regarding District Provided Device Fees, fines, and refunds
- Maintains various databases and develops/maintains required reports
- Performs a variety of duties using various types of office equipment
- Prepares and processes reports which require research, computation, and compilation
- Prepares reports as required, including payroll reports, staff absence reports, etc.
- Provides back up assistance to other office staff
- Researches, compiles, and dispenses information to citizens, business, and other district agencies regarding district transactions
- Generates Account Director’s Financial Reports (ADFR) at end of each month and ensuring reports are accurate, timely, and inclusive of material expenses
- Reviews ADFR and report concerns with actual and expected budget compliance
- Works with District Technology Technicians to order parts for damaged computers
- Sets up, files, and sorts a variety of documents, to include sensitive and confidential information
Knowledge, Skills, and Abilities:
- Ability to establish and maintain record systems
- Ability to maintain accurate filing system and related files
- Ability to maintain confidentiality
- Ability to perform routine bookkeeping and clerical accounting (create check requests, research expense details)
- Ability to type a minimum of 30 words per minute
- Ability to use database and spreadsheet software effectively
- Considerable knowledge of policies and procedures, and overall district functions
- Strong communication skills
- Strong mathematical skills
Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.
- The noise level in the work environment may alternate among quiet, moderate, and loud.
- The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.
- The incumbent is required to work scheduled school/work hours and/or days.
- The incumbent may be required to work extended school/work hours and/or days as directed.
- Work is generally performed in a standard office environment.
Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions
- Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties
- Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices
- Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils
Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.
Scheduled Weekly Hours:40
Hours per Day:8.0 hour(s) per day
Number of Days per Year:260 days M-F
FLSA Status:United States of America (Non-Exempt)
How to Apply:
New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format:
- A current resume
Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting
Hiring Manager Email: