Clerk Typist (School Based)
The mission of Academy District 20 is to educate every student in a safe and nurturing environment and to provide comprehensive, challenging curricular and extracurricular opportunities that meet the unique needs of every individual by expanding interests, enhancing abilities, and equipping every student with the knowledge, skills, and character essential to being a responsible citizen of our community, our nation, and the world.
Performs clerical duties in support of the school, office, or district.
The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.
- Reports consistently for work as scheduled
- Performs other duties as assigned
- Attains proficient or higher evaluations on established Performance Standards
- Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate; greets visitors to building courteously, determines their needs, and provides information or directions
- Composes, performs, and types correspondence and reports including updates lists related to department functions
- Confirms appointments and meetings
- Develops and implements office procedures and methods to ensure the efficiency of office operations
- Files and sorts a variety of documents, to include sensitive and confidential information
- Interprets and explains district rules, regulations, and procedures to the public
- Keeps lost and found items and arranges for disbursement
- Keeps records of students using the health clinic and directs the student for proper care
- Maintains an attractive and comfortable reception area
- Maintains inventory of office supplies/purchases; orders and tracks materials and supplies as necessary
- Maintains responsibility for the clerical operations of a departmental office
- Maintains various databases, reports, and office filing systems
- Makes announcements and pages on the intercom system
- Opens, sorts, and distributes incoming mail, and/or prepares outgoing mail as required
- Performs a variety of duties using various types of office equipment
- Performs routine typing activities related to departmental functions
- Prepares and processes reports which require research, computation, and compilation
- Processes and inputs data entry for student registration
- Processes and inputs data for student information
- Provides assistance to students
- Provides back up assistance to other office staff
- Records information of all school accidents and files or forwards accordingly
High School Diploma or General Education Diploma (GED)
Knowledge, Skills, and Abilities:
- Ability to adapt to changing technologies and to learn functionality of new equipment and systems
- Ability to communicate effectively verbally and in writing
- Ability to create, access, input, retrieve, and manipulate information in various software systems
- Ability to establish and maintain accurate record keeping, document management, and filing systems
- Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public
- Ability to follow oral and written instructions
- Ability to greet and interact with the public in a courteous and professional manner
- Ability to maintain confidentiality
- Ability to manage simultaneous demands and set clear priorities
- Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently
- Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities
- Ability to work independently without direct supervision
- Commitment to the education of students as a primary responsibility
- Communicates effectively with students and adults in a wide variety of settings
- Computer proficiency including office productivity applications
- Considerable knowledge of policies, procedures, and overall district functions
- Demonstrated ability to manage simultaneous demands and set clear priorities
- Demonstrated ability to work well with others in a team setting
- Demonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness
- Demonstrates effective organizational and time management skills
- Energetic, creative, innovative, flexible
- Excellent cooperative, collaborative, and problem-solving skills
- Knowledge of office methods and procedures including appropriate telephone etiquette
- Knowledge of Special Education, other educational programming, and associated legal requirements as related to the needs of the students assigned to the teacher
- Promotes a positive climate, culture, and community
- Strong mathematical and analytical skills
- Strong organizational, interpersonal, written, listening, and verbal communication skills
- Student-centered and relationship-focused
- Understanding of data privacy laws and their implications for the educational community
- Willingness to participate in ongoing training as required
Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.
- The noise level in the work environment may alternate among quiet, moderate, and loud.
- The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.
- The incumbent is required to work scheduled school/work hours and/or days.
- The incumbent may be required to work extended school/work hours and/or days as directed.
- Work is generally performed within a standard office environment.
- The incumbent may experience exposure to fumes and high noise levels associated with a standard office environment.
Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions
- Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties
- Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices
- Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils
- Typical demands require staff to lift and carry up to 20 pounds, and may be higher for some assignments depending on position and student need; climb stairs, ladders, and/or stools; reach, hold, grasp and turn objects; use fingers to operate computer keyboards; feel the shape, size and temperature of objects
Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.
Hours per Week:
New Applicants: Please note that if you are hired by District 20, fingerprinting is required. You will be responsible for the cost of fingerprinting.
All custodial positions require the ability to lift 50 pounds and to push/pull burdens up to 100 pounds.
All special education positions require the ability to safely lift 50 pounds each in a two person lift.
|Current District 20 Staff:|
|Current District 20 staff members should complete a transfer request form and return it to the Human Resources Office. The transfer request form and important transfer information can be found on the District 20 Intranet site: Click on Resources and Forms, click on Forms and Documents, click on 20Net Human Resources Documents, click on HR_Other_Forms_Miscellaneous, and click on the document name HIRING - Transfer Request Form.|
|New applicants must register with the Academy District 20 Employment Opportunities site and complete the online application.|
|Please identify your interest in specific positions on the Preferences page of the online application.|
|Since school administrators will be able to access your completed online application, please do not call to request site visits or interviews at the school. Please direct all inquiries via the email address indicated on the posting.|