Job Description

Academy District 20 Mission Statement

The mission of Academy District 20 is to educate every student in a safe and nurturing environment and to provide comprehensive, challenging curricular and extracurricular opportunities that meet the unique needs of every individual by expanding interests, enhancing abilities, and equipping every student with the knowledge, skills, and character essential to being a responsible citizen of our community, our nation, and the world.

Job Goal

Performs clerical duties in support of the school, office, or district.

Job Description: Essential Position Functions

The job description information below is under review by the Human Resources Department and may not necessarily contain all elements of the position. The district reserves the right to modify or change the duties or the essential functions of this job at any time. This information does not create a contractual relationship with the staff member and includes such duties, services, activities, tasks, and related assignments that shall generally be assigned by an administrator as part of the functions of this position.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

  • Reports consistently for work as scheduled
  • Performs other duties as assigned
  • Attains proficient or higher evaluations on established Performance Standards
  • Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate; greets visitors to building courteously, determines their needs, and provides information or directions
  • Composes, performs, and types correspondence and reports including updates lists related to department functions
  • Confirms appointments and meetings
  • Develops and implements office procedures and methods to ensure the efficiency of office operations
  • Files and sorts a variety of documents, to include sensitive and confidential information
  • Interprets and explains district rules, regulations, and procedures to the public
  • Keeps lost and found items and arranges for disbursement
  • Keeps records of students using the health clinic and directs the student for proper care
  • Maintains an attractive and comfortable reception area
  • Maintains inventory of office supplies/purchases; orders and tracks materials and supplies as necessary
  • Maintains responsibility for the clerical operations of a departmental office
  • Maintains various databases, reports, and office filing systems
  • Makes announcements and pages on the intercom system
  • Opens, sorts, and distributes incoming mail, and/or prepares outgoing mail as required
  • Performs a variety of duties using various types of office equipment
  • Performs routine typing activities related to departmental functions
  • Prepares and processes reports which require research, computation, and compilation
  • Processes and inputs data entry for student registration
  • Processes and inputs data for student information
  • Provides assistance to students
  • Provides back up assistance to other office staff
  • Records information of all school accidents and files or forwards accordingly
Knowledge, Skills and Abilities

Knowledge, Skills, and Abilities:

  • Ability to access, input, and retrieve information in database software
  • Ability to communicate effectively both verbally and in writing
  • Ability to establish and maintain effective working relationships with supervisors, coworkers, and the general public
  • Ability to maintain confidentiality
  • Ability to type a minimum of 45 words per minute
  • Considerable knowledge of basic office methods and procedures, to include appropriate telephone etiquette, spelling, punctuation, and grammar
  • Considerable knowledge of computer equipment and related software utilized within the office
  • Knowledge of record keeping and filing techniques
  • Strong communication skills

Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.

  • The noise level in the work environment may alternate among quiet, moderate, and loud.
  • The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.
  • The incumbent is required to work scheduled school/work hours and/or days.
  • The incumbent may be required to work extended school/work hours and/or days as directed.
  • Work is generally performed within a standard office environment.
  • The incumbent may experience exposure to fumes and high noise levels associated with a standard office environment.

Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions

  • Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties
  • Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices
  • Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils

Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.



Salary/Pay: Refer to D20 salary schedules at www.asd20.org: About Us > Financial Transparency > Salary Schedules or Policies Hours per Week: 40 Additional Information:

New Applicants: Please note that if you are hired by District 20, fingerprinting is required. You will be responsible for the cost of fingerprinting.

All custodial positions require the ability to lift 50 pounds and to push/pull burdens up to 100 pounds.

All special education positions require the ability to safely lift 50 pounds each in a two person lift.

How to Apply:
Current District 20 Staff:
Current District 20 staff members should complete a transfer request form and return it to the Human Resources Office. The transfer request form and important transfer information can be found on the District 20 Intranet site: Click on Resources and Forms, click on Forms and Documents, click on 20Net Human Resources Documents, click on HR_Other_Forms_Miscellaneous, and click on the document name HIRING - Transfer Request Form.
New Applicants:
New applicants must register with the Academy District 20 Employment Opportunities site and complete the online application.
Please identify your interest in specific positions on the Preferences page of the online application.
Since school administrators will be able to access your completed online application, please do not call to request site visits or interviews at the school. Please direct all inquiries via the email address indicated on the posting.
Email Contact: brett.smith@asd20.org

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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