Job Description

Location:

EAC (Education and Administration Center)

Recruiting Start Date:

02/09/2021

Estimated Start Date:

03/15/2021

Responsible for all Human Resources functions involving compensation and reporting and serves as a liaison to payroll; works extensively in the enterprise system to ensure data accuracy and validity; provides excellent customer service internally and externally while troubleshooting Human Resources issues; processes and submits local, state, and national Human Resource reports including reporting requirements definition, data gathering, project planning, project execution, and compliance with report timelines and leading software testing efforts; analyzes and processes educational increments; advises staff members about impacts of compensation and extra pay; assists administrators with salary and extra pay processes.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

  • Reports consistently for work as scheduled

  • Performs other duties as assigned

  • Attains proficient or higher evaluations on established Performance Standards

  • Actively participates as a member of the district’s enterprise system team to collaboratively work on compensation, reporting, and other human resource management functions

  • Answers telephone and greets visitors, providing information and routing inquiries as appropriate

  • Assists staff in resolution of compensation matters

  • Assists with the verification of employment and wage information for past and present staff

  • Attends professional meetings, seminars, and workshops

  • Collects data for Human Resource reports

  • Composes, performs, and types routine and complex correspondence and reports as well as updates databases

  • Concurrently manages numerous projects

  • Creates the annual bonus report for all eligible retiring staff, ensuring that all bonus information is reported accurately to the district’s Finance department

  • Evaluates and maintains current information on staff, including employment data, salary, organizations, and source of funding;

  • Explains end of pay options to staff

  • Interprets, formulates, and communicates appropriate Human Resource compensation and reporting practices

  • Investigates impact of enterprise system upgrades, defines testing requirements, creates testing protocols, and oversees successful execution of department testing of ongoing database upgrades

  • Investigates technical training needs as applicable to enterprise system database functionality, and trains department staff in the appropriate use of the HRIS

  • Maintains Human Resource payroll and compensation practices history

  • Maintains knowledge of all applicable laws and regulations concerning proper compensation and recordkeeping procedures

  • Makes recommendations and changes in order to improve and support Human Resource activities

  • Oversees and ensures compliance with all applicable laws, policies, procedures, and practices

  • Oversees and ensures proper protocols are followed by all Human Resource staff conducting enterprise system data entry to ensure accuracy in data entry and payroll processing

  • Oversees and evaluates database records for reporting specific employee data to central administration departments, as needed; takes responsibility for generation and maintenance of data

  • Performs miscellaneous clerical duties and assists other staff members

  • Plans and executes the annual rollover of all employee pay, defines requirements, tracks timelines, and oversees successful execution of plan with team members

  • Plans and executes the submission of critical and high stakes local, state, and national reports, gathers all required data and submits per reporting requirements, ensuring that deadlines are met

  • Prepares and processes reports as required, including state and federal reports, staff absence reports, CORA requests, and audit reports as requested, etc.

  • Processes medical leaves and calculates pay dockings and retirement payouts as needed for licensed staff

  • Provides expertise and guidance in developing and implementing strengthened internal control procedures (both systematic and user functional) to ensure data integrity and the safeguard of HR information

  • Provides expertise and guidance in formulating new HR practices

  • Receives, inputs, and processes information related to compensation, extra pay, and related adjustments

  • Remains current with enterprise system database functions and procedures

  • Represents and communicates Human Resource interests, requirements, and needs to other departments

  • Researches best practices for gathering and communicating important Human Resource data; defines requirements for data collection and best methods for communicating data

  • Responds promptly to inquiries and ensures that appropriate action is taken

  • Reviews, prepares, and processes all educational increment changes for staff

  • Sets up and maintains licensed staff office filing system, to include sensitive and confidential information, for staff

  • Utilizes systems and data to resolve business issues in the most effective and productive manner

  • Verifies the accuracy of HRIS information including, but is not limited to new hires, changes, terminations, compensation, continuing education units, and other district policies and procedures

  • Works directly with the enterprise system database team to clarify business requirements, perform testing, and troubleshoot issues

  • Works on special projects and directly assists the Director for Human Resources and the Assistant Superintendent for Human Resources as directed

KNOWLEDGE, SKILLS, AND ABILITIES

  • Ability to communicate effectively both verbally and in writing

  • Ability to compile and create statistical reports

  • Ability to constructively resolve issues and conflicts as they arise and work with all levels of the organization

  • Ability to create, access, input, retrieve, and manipulate information in various software systems

  • Ability to establish and maintain effective working relationships with supervisors, coworkers, administrators, departments, other agencies, and the general public

  • Ability to follow oral and written instructions

  • Ability to greet and interact with the public in a courteous and professional manner

  • Ability to maintain confidentiality

  • Ability to manage simultaneous demands and set clear priorities

  • Ability to operate standard office equipment, performing a wide range of tasks

  • Ability to prepare and present written and oral reports, including detailed spreadsheets and statistical reports

  • Ability to prepare correspondence on routine matters

  • Ability to use good judgment in decision making and prioritizing duties

  • Ability to work flexible and extended hours

  • Ability to work well with staff and community from diverse populations

  • Ability to work within deadlines and with multiple priorities; ability to adapt to changing priorities

  • Advanced knowledge of technology and related software utilized within the Human Resources department

  • Demonstrates discernment, excellence, honesty, integrity, patience, perseverance, respect, responsibility, and trustworthiness

  • Detail-oriented

  • Energetic, creative, innovative, flexible

  • Excellent cooperative, collaborative, and problem-solving skills

  • Excellent verbal, written and interpersonal communication skills. Strong listening skills

  • Experience managing custom software projects and packaged software projects

  • Experience with enterprise and/or financial management systems

  • Experience with Human Resources policies and procedures

  • Knowledge of and demonstrated successful experience in human relations and communications

  • Knowledge of basic Colorado Department of Education licensing processes and qualifications

  • Knowledge of office methods and procedures, to include appropriate telephone etiquette

  • Knowledge of record keeping and filing techniques

  • Knowledge of, and demonstrated successful experience in, human relations and communications

  • Orientation to teamwork and achievement of departmental and district goals

  • Strong mathematical, computing, and database skills

  • Strong organizational, interpersonal, written, listening, and verbal communication skills

  • Strong problem-solving skills and attention to detail

  • Strong spelling, punctuation, and grammar skills

WORK ENVIRONMENT: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.

  • The noise level in the work environment may alternate among quiet, moderate, and loud.

  • The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.

  • The incumbent is required to work normal school/work hours and/or days.

  • The incumbent may be required to work extended school/work hours and/or days as directed.

PHYSICAL DEMANDS: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions.

  • Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties

  • Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices

  • Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils

COGNITIVE FUNCTIONS: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, and use interpersonal skills.

Required Qualifications:

  • Bachelor’s (Baccalaureate) degree (e.g., B.A., A.B., B.S.)

  • Up to 3 Years Experience in Human Resources and Human Resources Information Systems

  • Some Experience with technology and related software utilized within the Human Resources Department; and/or experience in another related field

Preferred Qualifications:

  • 3-5 Years Human Resources Experience

Compensation Range:

$58,600-$68,600

(Based on job relevant experience at 100% FTE)

Scheduled Weekly Hours:

40

Hours per Day:

8.0 hour(s) per day

Number of Days per Year:

230 days M-F

Benefits Eligibility:

Full-time - Regular

FLSA Status:

United States of America (Exempt)

How to Apply:
New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format:

  • A letter of application which states why you feel you are qualified for this position, and your background and experience relating to this position
  • A current resume
  • Three current letters of recommendation (i.e., less than one year old)
  • Complete undergraduate and graduate transcripts (in color, readable, and reflecting official status where applicable)


Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting.

Hiring Manager Email:

michael.arsenault@asd20.org

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online