Job Description

Location:

EAC (Education and Administration Center)

Recruiting Start Date:

05/13/2024

Estimated Start Date:

08/01/2024

The Payroll Administrator supervises and performs all payroll functions for the District as a member of the Business Services Department.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

  • Reports consistently for work as scheduled

  • Performs other duties as assigned

  • Attains proficient or higher evaluations on established Performance Standards

  • Communication with other departments as it relates to the payroll process, Human Resources, Benefits, and Information Technology Team

  • Delivers accurate and timely monthly payrolls

  • Demonstrates ability to train, monitor and evaluate payroll office staff

  • Develops and implements office procedures and methods to ensure the operational efficiency of the payroll office

  • Develops and maintains various databases, reports, and office filing systems

  • Ensures ongoing compliance with regulatory agencies

  • Maintains accurate entries for payroll liabilities to be processed by accounts payable

  • Maintains current information on staff salary, benefits, deductions and contributions

  • Monitors all payroll staff to assure friendly, courteous and prompt customer service

  • Participates in annual audit with Business Services Team and external auditing firm

  • Plans, organizes, and coordinates the preparation of all district payrolls

  • Prepares detailed payroll information returns (W2s, W2c, quarterly tax reports, etc.)

  • Prepares payroll reports; state and federal reports; liability billing reports and other documents as requested

  • Problem solves and initiates testing in software test environment

  • Verifies calculations of substitute pay

Knowledge, Skills, and Abilities

  • Reports consistently for work as scheduled

  • Performs other duties as required

  • Ability to adapt to changing technologies and to learn functionality of new equipment and systems

  • Ability to communicate effectively in English verbally and in writing

  • Ability to create training materials and related documentation

  • Ability to create, access, input, retrieve, and manipulate information in various software systems, including databases, spreadsheets, and accounting and budgeting software

  • Ability to direct, plan, coordinate, and research a variety of problem-solving and fact-finding study projects to be presented in a variety of formats and to a variety of audiences

  • Ability to establish and maintain accurate record keeping, document management, and filing systems

  • Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public

  • Ability to follow oral and written instructions

  • Ability to greet and interact with the public in a courteous and professional manner

  • Ability to interpret/operate data base software; compile accurate and complete operating documentation; and effectively train other department members in its use

  • Ability to maintain an accurate and readily accessible filing system

  • Ability to maintain confidentiality

  • Ability to operate standard office equipment, performing a wide range of supportive tasks

  • Ability to supervise and direct the work of staff members

  • Ability to supervise and evaluate others

  • Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities 

  • Ability to work independently without direct supervision

  • Ability to work well with others and share knowledge in a team environment

  • Commitment to the education of students as a primary responsibility

  • Demonstrated ability to manage simultaneous demands and set clear priorities

  • Demonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness 

  • Detail-oriented

  • Energetic, creative, innovative, flexible 

  • Excellent cooperative, collaborative, and problem-solving skills

  • Interact efficiently with other departments and locations to resolve issues and document solutions

  • Knowledge and skills necessary to perform all payroll accounting functions and to train other payroll staff

  • Knowledge of and experience with an integrated fund accounting systems

  • Knowledge of school-based processes and operations

  • Knowledge of state laws, rules, and regulations governing budgetary and accounting aspects of Colorado public schools

  • Proven experience in dealing with challenging situations

  • Proven experience in making improvements to programs and processes

  • Proven successful supervisory experience

  • Strong mathematical and analytical skills

  • Strong operating knowledge of and experience with Microsoft Office Suite and other office productivity applications

  • Strong organizational, interpersonal, written, listening, and verbal communication skills

  • Thorough knowledge of laws, rules, regulations, policies and procedures related to the district payroll functions and departmental functions

  • Willingness to participate in ongoing training as required

Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive. The incumbent operates primarily independently and frequently with others in a professional school environment indoors regularly and outdoors occasionally.

Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions.

  • Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties

  • Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices

  • Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils

  • Typical demands require staff to lift and carry up to 20 pounds, and may be higher for some assignments depending on position and student need; climb stairs, ladders, and/or stools; reach, hold, grasp and turn objects; use fingers to operate computer keyboards; feel the shape, size and temperature of objects.

Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.

Required Qualifications:

  • Bachelor's (Baccalaureate) degree (e.g., B.A., A.B., B.S.)

  • 3-5 Years Payroll Experience

Preferred Qualifications:

  • Master’s degree (e.g., M.A., M.S., M.Eng., M.Ed., M.S.W, M.B.A., M.L.S.)

  • Certified Payroll Professional - American Payroll Association

  • Payroll Certification - National Bookkeepers Association

  • Experience with computer or payroll/accounting related field or demonstrated successful experience in an applicable related area

  • Experience with Workday or other Enterprise Resource Planning systems

  • 3-5 Years Public school experience

  • 3-5 Years Payroll Supervisory Experience

Salary Placement: Based on job relevant experience only

Timeline:

Posting Date: Monday, May 13

Closing Date: Wednesday, May 29 at Noon

Preliminary Interviews: Monday, June 3

Final Interviews: Monday, June 10

Compensation Range:

$84,725-$94,725

Scheduled Weekly Hours:

40

Hours per Day:

8.0 hour(s) per day

Number of Days per Year:

225 days

Benefits Eligibility:

Full-time - Regular

For more information on our benefits, please visit Employee Benefits | Academy District 20 (asd20.org).

FLSA Status:

United States of America (Exempt)

How to Apply:
New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format:

  • A letter of application which states why you feel you are qualified for the position and your background

  • A statement of your philosophy of administration and the role of the administrator in this position

  • A current resume

  • Three current letters of recommendation (i.e., less than one year old)

  • Complete undergraduate and graduate transcripts (in color, readable, and reflecting official status where applicable)

  • Applicable Colorado License or evidence of eligibility as indicated in the job posting

  • "Evidence of Eligibility" means license application with CDE is in process

  • We do not accept "Alternative Principal Authorizations"


No other documents will be accepted. Thank you for not uploading and submitting any additional materials.

Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting.

Hiring Manager Email:

cathy.watts@asd20.org

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online