Job Description

Location:

EAC (Education and Administration Center)

Recruiting Start Date:

01/29/2021

Estimated Start Date:

04/01/2021

The Purchasing Supervisor supervises the Purchasing Department for the district, prepares solicitations for the procurement of materials and services to include description of requirements, selection of sources, preparation and award of contract and all phases of contract administration. The Purchasing Supervisor establishes and chairs evaluation committees and debriefing vendors on evaluation process, awards and administers contracts.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

  • Reports consistently for work as scheduled

  • Performs other duties as assigned

  • Attains proficient or higher evaluations on established Performance Standards

  • Administers one time and multi-year contracts by ensuring appropriate documentation is received such as certificates of insurance, performance bonds, and licenses

  • Analyzes complex business process, designs, and tests in Workday

  • Answers questions from vendors, administrators, end users, and staff members regarding procurement management issues

  • Conducts pre-bid and pre-proposal conferences and answers any inquires pertaining to solicitations to include drafting and issuing amendments

  • Establishes and chairs evaluation committees to include evaluating proposals and bids, conducting negotiations with vendors, and documenting evaluation process

  • Issues, tracks and manages the Procurement Card program for the district

  • Prepares and issues solicitations, directs evaluation teams and makes recommendation for award of contract in excess of $100,000

  • Prepares solicitations for the procurement of materials and services to include description of requirements, selection of sources, preparation and award of contract, and all phases of contract administration

  • Researches through numerous sources Workday issues and prepares solutions

  • Resolves contractual problems on multi-year contracts to include issuing contract amendments if changes are needed

  • Reviews and signs purchase orders under $100,000 to ensure procurement and procedure compliance

  • Supervises staff to include assigning and monitoring work, ensuring training, resolving conflicts, interviewing applicants, and conducting performance evaluations

  • Works cooperatively with various consultants, customers, staff members, and team members to resolve issues district-wide

Knowledge, Skills, and Abilities

  • Ability to adapt to changing technologies and to learn functionality of new equipment and systems

  • Ability to communicate effectively in English verbally and in writing

  • Ability to create training materials and related documentation

  • Ability to create, access, input, retrieve, and manipulate information in various software systems, including databases, spreadsheets, and accounting and budgeting software

  • Ability to direct, plan, and coordinate a variety of research projects to be presented in a variety of formats and to a variety of audiences

  • Ability to establish and maintain accurate record keeping, document management, and filing systems

  • Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public

  • Ability to follow oral and written instructions

  • Ability to greet and interact with the public in a courteous and professional manner

  • Ability to maintain confidentiality

  • Ability to manage simultaneous demands and set clear priorities 

  • Ability to operate standard office equipment, performing a wide range of supportive tasks

  • Ability to perform mathematical and statistical analysis of data to include discounts, interest, etc.

  • Ability to supervise and direct the work of staff members

  • Ability to supervise and evaluate others

  • Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities 

  • Ability to work independently without direct supervision

  • Ability to work well others and share knowledge in a team environment

  • Commitment to the education of students as a primary responsibility

  • Computer proficiency including office productivity applications

  • Demonstrated ability to manage simultaneous demands and set clear priorities

  • Demonstrates ability to analyze and report from Workday

  • Demonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness 

  • Detail-oriented

  • Energetic, creative, innovative, flexible 

  • Excellent cooperative, collaborative, and problem-solving skills

  • Interact efficiently with other departments and locations to resolve issues and document solutions

  • Knowledge of and experience with an integrated fund accounting systems

  • Knowledge of contract and business law

  • Knowledge of district procurement rules and policies

  • Knowledge of evaluation procedures, negotiation techniques, and contract award procedures

  • Knowledge of school-based processes and operations

  • Knowledge of state laws, rules, and regulations governing budgetary and accounting aspects of Colorado public schools

  • Knowledge of State of Colorado Revised Statute

  • Knowledge of supervisory practices and procedures

  • Proven ability to create dynamic databases and to maintain the accuracy of these data

  • Proven ability to maintain budgeting

  • Proven ability to work well with the public

  • Proven experience in dealing with challenging situations

  • Proven experience in making improvements to programs and processes

  • Proven successful supervisory experience

  • Reading and interpreting documents such as policy and procedure manuals

  • Strong mathematical and analytical skills

  • Strong organizational, interpersonal, written, listening, and verbal communication skills

  • Willingness to participate in ongoing training as required

Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive. The incumbent operates primarily independently and frequently with others in a professional school environment indoors regularly and outdoors occasionally.

Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions.

  • Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties

  • Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices

  • Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils

  • Typical demands require staff to lift and carry up to 20 pounds, and may be higher for some assignments depending on position and student need; climb stairs, ladders, and/or stools; reach, hold, grasp and turn objects; use fingers to operate computer keyboards; feel the shape, size and temperature of objects.

Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.

Required Qualifications:

  • Bachelor’s (Baccalaureate) degree (e.g., B.A., A.B., B.S.)

  • 3-5 Years Supervisory Experience

  • 5+ Years Experience in Procurement and Contracting

Preferred Qualifications:

  • Certified Purchasing Manager (CPM) - National Association of Purchasing Managers (NAPM)

  • Certified Professional Procurement Officer (CPPO) - NIGP - The Institute for Public Procurement

  • 5+ Years Experience in Government or Public School Procurement and Contracting

  • Some Experience working in a public school district or educational setting

  • Some Experience working in a related position or industry

Salary Placement: Based on job relevant experience

Timeline:

Posting Date: Friday, January 29

Closing Date: Monday, March 1 at Noon

Phone Interviews: Thursday, March 4

Preliminary Interviews: Friday, March 5

Final Interviews: Friday, March 12

Compensation Range:

$65,000-$75,000

Scheduled Weekly Hours:

40

Hours per Day:

8.0 hour(s) per day

Number of Days per Year:

225 days

Benefits Eligibility:

Full-time - Regular

FLSA Status:

United States of America (Exempt)

How to Apply:
New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format:

  • A letter of application which states why you feel you are qualified for the position and your background
  • A statement of your philosophy of administration and the role of the administrator in this position
  • A current resume
  • Three current letters of recommendation (i.e., less than one year old)
  • Complete undergraduate and graduate transcripts (in color, readable, and reflecting official status where applicable)
  • Applicable Colorado License or evidence of eligibility as indicated in the job posting
  • "Evidence of Eligibility" means license application with CDE is in process
  • We do not accept "Alternative Principal Authorizations"


No other documents will be accepted. Thank you for not uploading and submitting any additional materials.

Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting.

Hiring Manager Email:

greg.stephens@asd20.org

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online