Job Description

Location:

EAC (Education and Administration Center)

Recruiting Start Date:

03/26/2021

Estimated Start Date:

04/12/2021

Performs the activities of preparing, transferring, transcribing, systematizing, or preserving communications, records, and transactions associated with the Special Education Department. Assists assistant director through scheduling appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative detail.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

  • Reports consistently for work as scheduled
  • Performs other duties as assigned
  • Attains proficient or higher evaluations on established Performance Standards
  • Accountable for access to state and federal communications
  • Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate; greets visitors to building courteously, determines their needs, and provides information or directions
  • Completes summer special education projects including purging inactive records, digitizing records, assisting with coordination of extended school year programs for students, and updating the Special Education Procedure Manual
  • Composes, performs, and types routine correspondence and reports; updates lists
  • Confirms appointments and meetings and coordinates transportation requests
  • Coordinates and processes student record requests for both active and inactive students and assists with verification/tracking of student information, including those for district submission of PPOR funds
  • Coordinates printing of special education forms
  • Designs/maintains/revises various student tracking databases and reports
  • Develops, prepares, and maintains required reports
  • Ensures special education student enrollment
  • Ensures the accurate registration of all students and the dissemination of student records to the receiving school
  • Maintains an attractive and comfortable reception area
  • Maintains and ensures confidentiality of a complete set of accurate and timely student records containing data such as grades, credits, GPA, names, addresses, telephone numbers, immunization history, correspondence, etc.
  • Maintains inventory of office supplies, orders and stocks materials and supplies as necessary
  • Maintains office files
  • Monitors student IEP’s to ensure compliance with state and federal mandates
  • Opens, sorts, and distributes incoming IEP’s, and prepares outgoing assessment reports as required
  • Performs a variety of duties using various types of office equipment
  • Prepares and processes reports which require research, computation, and compilation
  • Processes and inputs data for student registration
  • Provides back up assistance to other office staff
  • Serves as resource for District 20 to interpret and explain district rules, regulations, and procedures to the public
  • Sets up, files, and sorts a variety of documents, to include sensitive and confidential information
  • Tracks and verifies student information for out-of-district and preschool programs on a weekly basis

Knowledge, Skills, and Abilities:

  • Ability to establish and maintain record systems
  • Ability to operate database, spreadsheet, and word processing software effectively
  • Ability to operate standard office equipment, performing a wide range of supportive clerical tasks
  • Ability to prepare correspondence on routine matters
  • Ability to type a minimum of 45 words per minute
  • Considerable knowledge of basic office methods and procedures, to include appropriate telephone etiquette, spelling, punctuation, and grammar
  • Considerable knowledge of computer equipment and related software utilized within the office
  • Knowledge of, and demonstrated successful experience in, human relations and communications
  • Strong communication skills
  • Strong mathematical skills

Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.

  • The noise level in the work environment may alternate among quiet, moderate, and loud.
  • The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.
  • The incumbent is required to work scheduled school/work hours and/or days.
  • The incumbent may be required to work extended school/work hours and/or days as directed.
  • Work is generally performed in a standard office environment.

Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions

  • Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties
  • Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices
  • Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils
  • Typical demands require staff to lift and carry up to 20 pounds, and may be higher for some assignments depending on position and student need; climb stairs, ladders, and/or stools; reach, hold, grasp and turn objects; use fingers to operate computer keyboards; feel the shape, size and temperature of objects

Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.

Required Qualifications:

High school graduate -high school diploma or equivalent

Preferred Qualifications:

Compensation Range:

Scheduled Weekly Hours:

40

Hours per Day:

8.0 hour(s) per day

Number of Days per Year:

260 days M-F

Benefits Eligibility:

Full-time - Regular

FLSA Status:

United States of America (Non-Exempt)

How to Apply:
New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format:

  • A current resume

Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting

Hiring Manager Email:

jaleesa.steward@asd20.org

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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